Agenda for the City Council Meeting
July 1, 2013
Meeting Begins: 7:00 P.M.
Location: Council Chambers

Documents are Adobe PDF files. Agenda

A. Acceptance of Minutes

B. Communications from City Manager

C. Petitions and Communications

D. Appointment Calendar

1.   ORDER #70-12/13 – Conservation Commission, District Two (Smith), for a term which expires on 11/20/14. Postponed since 12/17/12. Passage requires majority vote.

2.   ORDER #88-12/13 – Community Development Advisory Committee, District Three (Linscott), for a term which expires on 01/15/16. Postponed since 01/23/13.  Passage requires majority vote.

3.   ORDER #124-12/13 – Board of Assessment Review, District Two (Smith), for a term which expires on 03/16/16. Postponed on 04/01/13. Passage requires majority vote.

4.   ORDER #1-13/14 – Planning Board, District Four (Cohen), Appointing Erick Giles for an unexpired term which expires on 04/1/14. Passage requires majority vote.

E. Consent Calendar

5.   Street Closure - The Willardfest Committee is requesting the closure of Preble Street at Willow Street, Pillsbury Street up to 444 Preble Street for Willardfest on July 13th with a rain date of July 14th. Passage requires majority vote.

F. Citizen Discussion (First Part)

G. Public Hearings and Actions

6.   Business License - Southside Productions LLC, d/b/a The Bar Association and The Bread and Butter Company, 73 Main Street, for a Food Establishment Class A Catering License.  Passage requires majority vote.

7.   Business License - Applications of David’s 388, Sweet Marguerties and Elsmere BBQ & Woodgrill are seeking a variance to allow them to operate an FE/Temporary License at 12 Pillsbury Street, which is within 500’ of other City licensed food establishments. Passage requires majority vote.

H. Action on Old and New Business

8.   ORDER #2-13/14 - Accepting miscellaneous donations. Passage requires majority vote.

9.   ORDER #3-13/14 – Accepting the Report of the Blue Ribbon Commission, South Portland City Council, School Board and City Committee Compensation dated June 18, 2013 and remanding it to a City Council Workshop and School Board.  Passage requires majority vote.

10.   CITIZEN INITIATED ORDINANCE #1-13/14 – Initial reading of the citizen initiated proposed waterfront protection ordinance and setting the date of the public hearing on the same pursuant to Section 1107 of the City Charter.  Passage requires majority vote.

11.   ORDER #4-13/14 - Waiving the bid process and authorizing the sale of  a portion of City-owned property located at 482 Broadway  Passage of waiver requires five (5) affirmative votes.

12.   RESOLVE #1-13/14 - Pursuant to Section 612 of the City Charter determining details of issue of $41,500,000 principal amount of bonds authorized by bond ordinance finally passed and enacted September 8, 2010.  Passage requires majority vote.

13.   ORDER #5-13/14 – Authorizing the School Department to purchase and re-purpose existing Mac laptops and complete 6th Grade iPad deployment.   Passage requires majority vote.

14.   ORDER #6-13/14 – Accepting a Safety Enhancement Grant from the Maine Municipal Association for $2,000 to be used for the purchase of a stretcher for the South Portland Fire Department.  Passage requires majority vote.

15.   ORDER #7-13/14 – Accepting a Safety Enhancement Grant from the Maine Municipal Association for $1,666.93 to be used for Emergency Vehicle Operators Course (EVOC) training equipment for the South Portland Police Department.   Passage requires majority vote.

16.   ORDER #8-13/14 – Authorizing the City’s participation in submitting an application and accepting a 2013 Edward Byrne Memorial Justice Assistance Grant in the amount of $20,954 to be used by the Police Department.  Passage requires majority vote.

17.   ORDER #9-13/14 – Accepting a 2007 VW Jetta under the State of Maine Asset Forfeiture Program to be used by the Police Department.  Passage requires majority vote.

18.   ORDER #10-13/14 - Award of Bid #48-13 to Dimatteo Construction, of South Portland, ME, for City Hall exterior siding and trim.  Passage requires majority vote.

19.   PROCLAMATION #1-13/14 – Proclaiming July as Parks and Recreation Month in the City of South Portland.  Passage requires majority vote.

20.   ORDER #11-13/14 - Award of Bid #46-13 to Clarke Painting, Inc., of Portland ME, for Hutchins School Exterior Painting.  Passage requires majority vote.

21.   ORDER #12-13/14 - Award of Bid #49-13 to Clarke Painting, Inc., of Portland ME, for recoating the Main Library.  Passage requires majority vote.

I. Citizen Discussion (Second Part)

J. Councilor’s Round Robin

K. Executive Session

Note: Items may be added to or deleted from the tentative agenda. Copies of amended agenda may be obtained from the City Clerk. Amendments, if any, appear on attachments to the tentative agenda.

In the event the Council determines that it may not reach all agenda items by 11:00 P.M., it may postpone some items to a subsequent meeting. Postponement is not required, and the Council may take up agenda items after 11:00 P.M. Any items postponed to the next meeting will normally be scheduled ahead of subsequently scheduled agenda items.